Northwind Robotics Facilities and Workplace Guide
Author: Workplace Experience
Document ID: POL-118
Version: 1.2
Effective date: 1 March 2026
Classification: Internal - All Employees
Owner: Head of Workplace
Related: POL-101 (Handbook), POL-207 (Security)

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1. OFFICES
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Cambridge (HQ). Open 07:30 to 19:30 on weekdays. Badge access required.
Visitors must sign in at reception and wear a visitor pass. Do not badge
tailgate.

Berlin. Similar hours. Lab areas require safety induction before entry.
Austin. Manufacturing floor has separate PPE rules posted at the gate.
Singapore. Hot desks for GTM; engineering lab is badge-restricted.

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2. MEETING ROOMS AND HYBRID ETIQUETTE
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Book rooms in the Workplace app. Release rooms you will not use so others
can take them. For hybrid meetings, the in-room host should admit remote
participants and check audio before starting.

Do not leave confidential printouts in rooms. Clear whiteboards after
sessions that discuss unreleased products or customers.

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3. MAIL, PACKAGES, AND HARDWARE
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Personal packages to the office are discouraged. Company hardware deliveries
go to the IT cage. Field equipment for customer sites must be logged out
in the asset system with a return date.

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4. EMERGENCY
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Know the nearest exit and assembly point for your floor. Fire wardens are
listed on the floor map. First aid kits are at reception and in each lab.

If you smell smoke, hear a continuous alarm, or see an unsafe robot test,
evacuate first and report second.

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5. SUSTAINABILITY
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Sort recycling per local posters. Switch off unused lab benches. Company
travel preferences favour rail under four hours when schedule allows
(expense rules still follow POL-114).

Document ID: POL-118
Questions: workplace@northwind.example

End of POL-118
